Meeting Minutes


FoF Minutes 21st January 2020
Fof Minutes 2020-01-21.pdf
Adobe Acrobat document [578.2 KB]


FoF Minutes 12th November 2019
Fof Minutes 2019-11-12.pdf
Adobe Acrobat document [93.1 KB]


FofF Minutes 13th August 2019
Fof Minutes 2019-08-13.pdf
Adobe Acrobat document [672.8 KB]


Fof Minutes 17th January 2019
FoF Minutes 2019-01-17.pdf
Adobe Acrobat document [175.2 KB]


FofF Minutes 18th December 2018
Fof Minutes 2018-12-18.pdf
Adobe Acrobat document [180.0 KB]

AGM Minutes


FoF AGM 2020-01-21.pdf
Adobe Acrobat document [738.9 KB]


Fof AGM 18th December 2018
Fof AGM 2018-12-18.pdf
Adobe Acrobat document [182.2 KB]

Friends of Fladbury Agenda

Thursday 17th January, 2019 at 8pm

Attendees: Andy Train (Roving Chair), Lou, Julie, Jenny, Jane, Ian

1. Apologies – Geoff, Jon, Alice, Graham, Christine, Sue, Steve, Caroline

2. Minutes from last meeting (18th December) were approved (proposed by Andy and seconded by Jane)

3. Review/feedback – Festive Five

The event was really well received again this year. We had 166 runners which is a record. Thanks to all those involved from both the FOF committee and from the village who worked together to make it such a well organised and enjoyable event.  Special thanks to Julie and Lou.  Julie has sent thanks to Roly Holt for the use of the Spring Hill Facilities again.

We made a profit of £840. Below is a summary of the income and costs (these need to be verified by Caroline in her new treasury role). We will then decide how much will be donated to St Richards Hospice.

Next year’s event will be 5th January.

We will review the possibility of a summer run in March (12th July?)


  • Lou to send summary of comments to the committee.
  • Lou to bank the £42.45 donation from teas
  • Lou to send cheque to the First Responders
  • Lou to get reimbursed for the buffs and race nos

4. Update on Village Events

Spring Fling 2019 – 23rd March

We agreed the following –

Tickets £15 each

Start time 7.30pm

BYO drinks

Donations of puddings

Raffle / Heads and Tails


  • Julie to contact Simon the pieman reL: food
  • Lou to recruit young people to serve and clear up
  • Posters, Flyers, Tickets – Lou to ask Alice if she has template from last year
  • Lou to check with Sue if we can use table cloths
  • Lou to check with Oscar if we can use dance floor
  • Jenny to check out lighting situation with Jon B
  • Jenny to confirm timing with singer (2 x 40 min sets)
  • All to start spreading the word

Regatta – 18th May

Andy has this in hand.

Fladbury Fete 2019

Andy plans to have a paddle sport / open water swimming event in the morning again.  Fete details to be discussed further at the next meeting.


Jenny to discuss with PTA

Lou to ask Emma if she can do the dog show

Steve to ask if Wychavon can support

5. Update on Funding

We have not had any further funding requests.

Action: Lou to send to Jenny the FOF application form

The current FOF bank balance 12th Jan 2019 is £2227.21

Expenses from the festive five are still to be taken out of this and a donation to St Richards Hospice.

Lou will be handing over the Treasurer records to Caroline before the next meeting.

Action: Lou and Caroline to confirm plan for the FOF bank account.

6. Any other business

Village Hall

Ian updated FOF on the funding application for significant improvements to the village hall.  An expression of interest has been submitted to Wychavon.

3rd party funding will be required if the project goes ahead.  The village hall committee should know by mid march if they require support from FOF.

Village Website hosting

Steve sent Lou the invoice for web hosting for the village website.

Action: Steve to confirm that this needs to be paid.

Parish Games.

Andy would like to get some more energy behind the Fladbury representation in the Parish Games. 

Action: Andy to put piece in the Five Alive (deadline 15 Feb)

7. Next meeting

Thursday 7th March 8pm. The Anchor. Andy Train happy to chair again.

Meeting of the Friends of Fladbury 18th December 2018

Attendees: Lou Bugg (Chair), Sue Poultney, Jane Bugg, Andy Train, Graham Farrell, Ian Southcott, Alice Jennings, Julie Cross, Christine Farrell, Jenny Curtis, Caroline Curtis, Steve Curtis, John Powell

Apologies: Geoff Mills

Minutes of the last meeting were approved

Lou to write to Emma to thank her for running the dog show which she did.

£100 was given to the church as a thank you for doing tea and cake at the Fete.

Update on village events

Carol singing is on the 19th December and FoF are providing mince pies.

Festive Five has 90 entries. All in hand.

Spring Fling

Saturday 23rd March Andy Walker is booked.

[ACTION] Book village hall

[ACTION] Arrange a meeting for after Festive Five


No requests at the moment.

The village hall may be seeking funding as a proportion of a bigger project that would be match funded.

[ACTION] Contact school and brownies to see if they want funding.


18th May

[ACTION] Jenny to find a band

There is possibly funding available to enhance Pool Garden.  Ian would like guidance on what might be useful.

[ACTION] Sue to speak to other parents to gauge interest and preferences.

Charity Fair and School Fair were a great success on the same day.

Next meeting

17th January 8pm TBC Andy Train to Chair

Friends of Fladbury AGM 18th December 2018

Attendees: Lou Bugg (Chair), Sue Poultney, Jane Bugg, Andy Train, Graham Farrell, Ian Southcott, Alice Jennings, Julie Cross, Christine Farrell, Jenny Curtis, Caroline Curtis, Steve Curtis, John Powell

Apologies: Geoff Mills

Minutes of the previous meeting were proposed by Steve Curtis and seconded by Julie Cross.

Summary from the Chair (Lou Bugg)

Last year I finished my summary with a wish that the Friends of Fladbury would continue organising village events and raising funds to support local groups and projects.  I also said we should try to throw a party in the village into the mix.

I think you will agree that we have achieved that and more. 

This year started with the Fladbury Festive 5 which was so well supported by runners and villagers.  We raised over £1000!

Then we threw that party – the Spring Fling – which was fun!  We managed not to make too much of a loss even with the ‘paid for’ helpers!

With some Fladbury Walkabout events rescheduled we had a very busy September Fete.  I bailed again but the team pulled together and with Steve’s leadership the day was such a success!

As a result of these events and a good bank balance from the previous year we have been able to support the following groups and projects in the village this year –

  • A donation of £200 to Fladbury Football Club (Dec 2017)
  • The Village Hall improvements £700
  • A new football goal for the field £100
  • £200 to help the Fladbury History Group get up and running
  • £500 to the School for a welly boot stand and waterproofs
  • £200 towards the Fladbury Players equipment

However, the best measure of success for me is that we have more members of the Friends of Fladbury Committee – we have welcomed Sue, Christine, Graham and Jenny in the past year.

I want to say a special thanks to Robert who stood down as our Treasurer sadly a few months ago.  Susan and Robert were involved from the start of the Friends of Fladbury helping with the fundraising for Pool Garden. 

Thanks also to all of you.  We are a good TEAM – and as the saying goes – there is no “I” in the word TEAM.  I think we are a group that is not successful because of individuals but because of our collective energy and contribution.  Here is to 2019!

Treasurer’s report -Balance of £843.71. Without a treasurer it was not possible to get a full report.

Appointment of the committee

Lou is standing down as chair. No-one has come forward to be chair so agreed to have a Roving Chair.

Minutes of Friends of Fladbury Meeting

16th October 2018, Fladbury Social Club


Lou Bugg, Jenny Curtis, Caroline Curtis, Christine Farrell, Graham Farrell, Jane Bugg, Julie Cross, Steve Curtis, Ian Southcott, Alice Jennings


Robert Guy, Andy Train, Sue Poultney

1.Minutes of Last Meeting


2.Treasurer’s Update

Current Balance £1215.21 – see detailed transactions provided by Robert.

3.Fladbury Fete

A good day, all went really smoothly.

Notes for next time:

  • Takings
    • Stalls made £45
    • Ice cream £15
    • Dog show £57 [ACTION] Lou to write note and send voucher to Emma.
    • Teas £352.40 [ACTION] £100 to be given to the church.
  • Mark out the field before the day
  • The ponies were late and had staffing issues which wasn’t ideal.
  • The candy floss stall didn’t let us know that they needed power or a generator. Worth asking for next time.
  • The paddlers were keen to eat about 1.30. If it is repeated next year it might be worth doing sausage rolls.
  • Make sure there is a take down crew as well as a put up one!
  • [ACTION] Agreed to make a donation of £20 to Charlton for the loan of the marquee.


  • Tree available from David Taylor for the village green. Saturday 1st December
  • [ACTION] Jane and Ian to find out more about tree and sort out moving it.
  • [ACTION] Jane to make a poster and ask the Anchor to do chips.
  • Carols at 6.30pm Wednesday 19th
  • [ACTION] David and Gill Taylor to be asked to switch on the lights.

5.Festive Five – 6th January

  • Lou and Julie to organise and ask for help as required.
  • Half the profits to go to St Richard’s Hospice.

6.Christmas Party

[ACTION] Jenny to ask if Mel wants to organise it with Friends of Fladbury support.

7.Spring Fling

23rd March 2019

[ACTION] Steve to investigate available options with a band budget up to £300.

8.Fete 21st September

[ACTION] Alice to ask Lynn if the recreation ground is free.

9.Date of the next meeting

18th December for a festive drink.

Friends of Fladbury Meeting Minutes

Tuesday 17th July 2018

The Chequers 8pm


Julie, Steve, Caroline, Jane, Lou, Ian, Andy, Alice, Jenny


Graham and Christine, Robert, Sue

Minutes from last meeting

Minutes from the last meeting were reviewed and agreed. 

Treasurer’s Report

Balance on bank account after all cheques cleared is £561.31.  See spreadsheet prepared by Robert.

To confirm the following donations have cleared the account:

12/06/2018CHQ 133 SCHOOL500.00

Action: Robert to follow up payment for the dance floor from The Spring Fling.

Update on Friends of Fladbury Events

  1. Paddle Club BBQ – From 5pm July 20th


  • Alice to promote through Mail Chimp and school
  • Lou to get bbq coals
  • Andy to move bbq to paddle club
  1. Fladbury Fete – 2pm to 4pm September 15th


Climbing Wall, Circus Skills and ArcherySteveSteve to continue communication re timing/location on field.
Penalty Shoot OutGuy familyRob to confirm if his boys ok to manage a competition. Birdseye will donate a couple of footballs as prizes?
SUP/Kayak racingFladbury Paddle ClubRaces taking place all day. Andy to confirm timing.
BandThe StraysJenny to coordinate
Dog ShowEmma HildesleyLisa confirmed ok for Emma to organise Dog Show this year.  Lou to let her know.
Guides /  Brownies activitiesJulie CrossJulie to check with Nicki the leader
Fun RunFladbury School PTAJenny to speak to PTA
BarSocial Club?Ian to check with Carol if Club want to run the bar
StallsVariousJane to confirm which stalls are interested so far.  £5 per pitch. Julie to check if Guides/Brownies want to have a stall?
TombolaFriends of FladburyAlice to coordinate. Donations and helpers required.
Tea & CakesChurch ladiesJane to check church ladies ok to run the teas and cakes.
Pony RidingJennyJenny to book
Face paintingJennyJenny to book
Ice creamsCliffAlice to check Cliff ok to come
Pork BapsIanIan to book pig roast with Simon

Other actions

  • Car parking – Andy to check ok to use Walkabout car park
  • Gazebos / Tents – Andy to check can use Walkabout / Paddle Club gazebos and tents
  • Risk Assessment: Alice to send templates to Lou to update/complete
  • Public Liability – cover through Parish Council insurance to be confirmed by Ian
  • Publicity
    • Posters in villages
    • Flyers in school book bags
    • Facebook event
    • 5 Alive / Fladbury Flyer
    • Banners
  1. Xmas 2018

Xmas Tree put up Saturday 1st December

Xmas Tree Lights on Sunday 2nd December

Xmas Carols around the tree on Wednesday 19th December

  1. Festive Five 2019 – Sunday 6th January

Julie and Lou to confirm date ok, put in race calendar, book timing and greenhouses.

Agreed we would provide a donation to St Richards Hospice.

Update on Friends of Fladbury Funding

Fladbury Players and Fladbury School have both had funding from Friends of Fladbury. 

There are no other current funding requests.

Any other business

Pool garden equipment has been treated and repairs completed.  Parish Council are looking into putting a second access onto the walkway.

Next meeting

Next meeting will be 6th September 7.30 at the Pavillion on the field in order to finalise arrangements for the fete.

Friends of Fladbury Meeting Minutes

Tuesday 22nd May 2018

The Chequers 8pm


Rob, Julie, Steve, Caroline, Jane, Lou, Ian, Andy


Graham and Christine, Jenny, Geoff, Alice

Minutes from last meeting

Matters from the last meeting were reviewed with some discussion regarding the hedge cutting and ROSPA report for Pool Garden.  Ian reported that both are being addressed by the Parish Council.

All other matters arising will be discussed during the meeting.

Treasurer’s Report

Balance on bank account after all cheques cleared is £1361.31.  See spreadsheet prepared by Robert.

Update on Friends of Fladbury Events

  1. Spring Fling

We all agreed that it was a successful event which was well attended and enjoyed by all.  We made a loss of £127 mainly because we paid for help with catering and did not run our own bar or organise any fund raising activities.  However it was very easy for us all to set up and enjoy. Next time we agreed we would arrange a raffle to cover some of the costs.  We also recognised that the music provided was both excellent but also very cheap!  We should budget for it to cost more next time.

All agreed that this could be an annual event to add to our calendar

Action: Robert to follow up payment for the dance floor

  1. Summer “Pie Run” – Thursday 19th July

As last year we will have “pies” for each runner from Simon. We will arrange a BBQ.

We will look into a “mini” race for juniors.

We agreed that we would make a donation to St Richard’s hospice of half the profit from the race.

Action: Julie to confirm date with Roly from EVG.  Done and ok!

Action: Julie to speak to St Richard’s Hospice

Action: Julie to pay for licence with England Athletics

Action: Lou and Julie to meet to plan event.

  1. Fladbury Fete – September 15th

We have a number of activities booked/suggested which we can continue to firm up over the summer.

  • Dog show (Action: Lou to confirm with Lisa that she can run this again)
  • Guides/Brownies (Action: Julie to confirm if they would like to take part)
  • PTA (Action: Jenny or Alice to check PTA can do the bar agan? Or more activities?)
  • Band – “The Strays” booked by Jenny
  • Pork Baps – Ian ok to run this
  • Wychavon – Steve confirmed we will have the Wall, Circus Skills and Archery (I have seen this on a list of community events in Wychavon newsletter which is great).
  • Kids “Run around the field” race – Julie suggested this might be added as a feature
  • Penalty Shoot Out – Rob suggested we could use new goals
  • Teas (Action: Jane to confirm Church ladies ok to run this again)
  • Cake Competition as last year
  • Stalls welcome
  • SUP racing will take place all day at the Paddle Club

Update on Friends of Fladbury Funding

  1. Fladbury History Group – we have provided a cheque for £200 to the group to help start up their organisation.
  2. Fladbury Players – we are waiting for a form from them to help with the cost of projecting equipment.
  3. Fladbury School – we received 2 forms asking for £300 for a wellie stand and £200 for waterproofs to help with outdoor activities. All agreed to provide this funding.

Action: Lou to get cheque to school.

  1. Village hall – there was some discussion regarding further support for the village hall.  We all agreed that new chairs would enhance the facility. Also, the flooring does need attention although this a large project. The hall committee will discuss and let us know if any help in funding is required.

Any other business

Next meeting will be 10th July at 8pm in the Chequers.

Minutes of the Friends of Fladbury meeting 13/3/2018

Present– Alice Jennings, Sue Poultney, Graham Farrell, Lou Bugg, Julie Cross, Steve and Caroline Curtis, Andy Train

Apologies – Jane Bugg, Ian Southcott, Robert Guy,

Matters arising

Pool Garden- need to check progress with FPC ref hedge- Action JC-  update – I spoke to Ian who has confirmed all is in hand with the lengths-man to put some fencing in place to hopefully discourage hedge athletics!

Regatta- Action Andy to get some quotes for banners to publicise regatta.

Fete Date has been set for 15th Sept ( see below)

Welcome to Graham and Christine Farrell from Llewellyn  Close who have volunteered to join our merry band !

Finance – the Festive five made a profit of just over £1000. Donation of £700 paid to the Village Hall and other costs leave a balance of £1657-76.

Spring Fling – All in hand – action Alice to make some changes to the poster, and get some printed. Lou to create an event on FB.   £15 per head, to include glass of fizz, supper and dancing

Query-  was someone to approach the butchers ref tickets? Not clear in my notes sorry!

Lou confirmed that the social club are happy to run the bar

Action JC to speak to Ali to see if she would help with decorating, the tree lights were suggested to make it more party like.

Pie Run– JC LB to discuss date to see if it suits at present 13/7

Fete – Date set for 15/9. Actin Alice /Lou to chase Lisa ref dog show. Suggestion for the Curtises that we ask the PTA if they would like to be involved to try and get more kids there. Jenny will liaise . Also Guides and Brownies- Action  JC to ask the leaders .

Funding requests- Lou reported that there might be one in the offing for the newly formed Fladbury History Group, and we all agreed this would be a worthwhile use of funds.

Ditto – nthere may be one from Fladbury players who are looking for some projection equipment.

Louise had contacted the head to the school but no answer yet to see if they had any requirements

Date of next meeting  – 22 May 2018

Minutes of meeting held 16th January 2018 

Present- Louise Bugg, Jane Bugg, Julie Cross, Steve and Caroline Curtis, Jenny Curtis, Alice Jennings  and Andy Train

  1. Apologies- Geoff Mills, Sue Poultney, Robert Guy and Ian Southcott
  1. Matters  arising  from  the last meeting
  • Robert made payments  to following for the fete- £30 animal sanctuary, £50 Church ladies, £10 Charlton Marquee
  • Football nets have been purchased and are in use.
  • Friends of Pool Garden- John Foley has been away but will varnish on his return. There is some damage to the hedge- FPC to be made aware.
  • Christmas Tree was put up and taken down, thanks to Ian and helpers. Carol singing was a great success and Jane sent £130 to St Paul’s Hostel. Thanks to musicians and to Jane for coordinating

Minutes were approved by Steve and Caroline

  1. Treasurers report- no formal report
  1. Fladbury Festive Five- Julie reported 160 runners taking part on the day, thanks to all helpers and marshals. The event raised around £1000.  Cakes went down well, Alice suggested that more mugs would be helpful.
  1. Update on village events

Spring Fling- Lou and Julie are away on the proposed date, Action Steve to check with No Good Nancys ref availability on other dates. 

Food- Action Julie to get quote from Deli plus one other for hot food.

We agreed Alice would apply for licence and coordinate posters and tickets

Action – Lou to ask Will Bugg  if he would run bar.

Action Julie to ask Ali King if we could borrow candles etc.

Regatta- Saturday 19th May- in hand but we agreed FOF would fund some banners to put up in the village. Possibility of training sessions discussed- Andy agreed might get some new people involved.

Pie Run- Provisional date Friday 13th July, Action Lou to check whether any Dirt Run events clashing

Friday 20th July- Paddle club party

Fete- either Saturday 15th or 22nd September- Action Alice to check with Lynne Yapp ref cricket dates

  1. Review of funding request- no new requests but it was agreed that we would donate £700 to the village hall to help with the renovation of the loos.  Action- Jane to put note in the Flyer about funding availability. Action Lou to check ref any school needs
  2. Next meeting date Tuesday  13th March

Friends of Fladbury AGM 21st November 2017

Attendees: Caroline and Steve Curtis, Robert Guy, Ian Southcott, Lou Bugg, Alice Jennings, Andy Train, Jane Bugg, Julie Cross.

  1. Apologies: Geoff Mills.
  2. Minutes of the last meeting were unanimously approved.
  3. Summary from the chair:

AGM 2017 – Summary from the Chair (Lou Bugg)

The Friends of Fladbury are nothing if not consistent. 

We have not only a well established committee but we have also fallen into a comfortable pattern of organising a number of regular events in the village.  My feeling is that what we do enriches community life in Fladbury and raises sufficient funds to plug gaps in funding for village groups and projects.

2016 ended with a Children’s Christmas disco in the Village Hall and carols around the village Christmas tree lit up with new lights!

We then launched 2017 with the Fladbury Festive Five. We had 161 runners which we think is a record.  Most of the marshals and tea makers were villagers who braved the cold weather to help ensure the race went smoothly. We made a profit of over £1000 which gave us a healthy balance in our account to start the year.

A quiet spring was followed by the Pie Run in August to raise funds not only for Friends of Fladbury but for the Prince’s Trust, the charity chosen by Julie for her epic LEJOG adventure.  We raised £800 at the event, and donated half the funds to the Prince’s Trust.  Thanks to Julie our running events are always a success.

The summer ended with our annual Fladbury Fete.  Thanks to Alice for bringing the event together when I bailed!  The fete is a welcome opportunity for the village to get together after the summer.   Again, the event was profit making although that is not the intention.

We have only had one funding request so far this year.  This was from the Cricket Club for £200 for some equipment which we supported.

However, we have received another request from Fladbury Village Hall to support the toilet refurbishment and one from Robert to provide some football nets for young people.  We will discuss this later but if approved this would take our donations to village groups/projects to around £1200 which I think is something to be proud of.

I wanted just to mention Pool Garden.  Although Pool Garden is not officially our responsibility we are keen to ensure that the playground continues to be a success.  Last year a piece of equipment failed and this year some maintenance work was highlighted by the annual report.  Thanks to Robert and Ian who were both involved in getting a new piece of equipment installed and we are hoping that the maintenance work will be carried out shortly.

Thanks to all the committee of course for helping along the way.  Special thanks to Jane who is so good at reminding me when I forget and ensuring we meet deadlines in the Five Alive/Fladbury Flyer.   I also have to thank my neighbour Robert who is our treasurer.  It’s the worst job and he rarely complains! 

Finally, looking forward, I would like to see Friends of Fladbury continue as we are.  That may seem a little un-ambitious?  But I think there is value in what we do and maybe, we should try next year to throw a party in the village hall into the mix.

  1. Treasurer’s report (Robert Guy)

A statement of account is attached. The account is in good health with a balance after commitments of around £1400.

  1. Appointments of Committee
    • Chairperson: Lou Bugg
    • Treasurer: Robert Guy
    • Secretary: Roving
    • Committee Members: Jane Bugg, Caroline Curtis, Sue Poutney, Ian Southcott, Julie Cross, Andy Train, Steve Curtis, Alice Jennings

We were delighted to welcome Sue Poutney as a new member!

  1. The committee would like to thank Louise for all her hard work this year.

The meeting was closed at 20.29

Friends of Fladbury Meeting 21st November

  1. Minutes of the last meeting were approved
  2. Attendees: Caroline and Steve Curtis, Robert Guy, Ian Southcott, Lou Bugg, Alice Jennings, Andy Train, Jane Bugg, Julie Cross, Sue Poutney.
  3. Apologies: Geoff Mills.
  4. Outstanding payments. [ACTION] Robert to settle: £30 for Farm Animal Sanctuary, £200 for First Responders to include Festive Five (to be confirmed with Michelle), £50 to church ladies for their good work for teas, £10 to Charlton for the marquee.
  5. Funding
    1. Village Hall. Have raised all but £1000 for the refurbishment of the village hall toilets.  Decision to fund up to £700 depending on how much is made at the slide show evening on 24th.
    2. Football nets. Request to have some semi-permanent goals on a combination lock for playing football. £115 to provide including a padlock. Agreed to fund in full
    3. Charlton and Fladbury Football Club. A sample of the costs were given. Decision to fund £200 for trophies and 5 match balls.  We would quite like a trophy from Friends of Fladbury if possible?
  6. A request for help designing the toilets was made but no-one felt they were well positioned to do this.
  7. Friends of Pool Garden. John Foley has agreed to give a coat of preservative to the wood work to help it get through the winter and we will review the work in the spring. We will also review the extra access in the spring.
  8. Christmas tree. To be put up on 2rd December. [ACTION] Christmas tree. To be put up on Saturday 2 rd December. [ACTION] Strong men required at 10am at the Orchard, 11am Anchor Green. Lights switch on at 5pm on Sunday 3rd with hot chocolate afterwards in the pub. [ACTION] Peter Bugg to be asked (by Lou) to switch on the lights in recognition of all the work he did for the Orchard which he has recently stepped down from chairing.
  9. Carol singing will be on Wednesday 20th December at 6pm with mince pies provided by Friends of Fladbury. [ACTION] Jane to get mince pies. Collection for St Paul’s Hostel for the Homeless to be taken.
  10. Festive Five. Sunday 7th January. Marshalls, tea makers and runners required.
  11. Fladbury Fete. We are proposing Saturday 15th or 22nd September. [ACTION]Alice to email Lynne Yapp to find out if these dates are available.
  12. Friday 20th July – Paddle Club Party.
  13. Saturday 28th April Spring Fling – Village Social Event. [ACTION] Steve to book the ‘No Good Nancys’. We have booked the hall.
  14. Next meeting Tuesday 16th January 8pm in the Chequers.

Friends of Fladbury Meeting Minutes

Thursday 7th September 2017: The Chequers 8pm


 Jane Bugg, Alice Jennings, Louise Bugg, Andy Train, Robert Guy, Caroline Curtis


Ian Southcott, Steve Curtis

Minutes from last meeting

The minutes from the last meeting were reviewed and agreed by the attendees.

Action: Lou has not yet written to the Walkabout Committee to request for some of the walkabout funds. This would help us to ensure we can continue to support Pool Garden and Fladbury Fete. Lou to do this asap

Treasurer’s Report

Balance on bank account dated 12th July is £1358.56.

We did not have a new bank statement but there has been income from the Pie Run entries of £1032 and a cheque from the PC to cover the cheque issued for Playquest for the new play equipment in Pool Garden.

Action:  Robert to update accounts

Funding requests

Alice has received a request from the Dickenson family who have rekindled Fladbury Football Club.

Action: Alice to follow up on funding request

Update on Pool Garden

Thanks to Robert for working with the PC and for arranging for Playquest to install the new basket swing.

Ian sent a message to say that the PC will be specifically budgeting for maintenance over and above mowing and hedge cutting.  Ian will be recommending that the full cost of the new basket swing will be met by PC funds.  This will be confirmed at the next PC meeting on 18th September.

There is still some maintenance required as indicated in the ROSPA report. 

Friends of Fladbury may be able to contribute to the work party/funds required for the maintenance to be carried out.

Action:  Lou/Robert to work with PC to try to arrange for maintenance to take place before the winter.

Paddle Club Party

Friday 21st July was a soggy affair but enjoyed by all.  We should do it again next year.

Fladbury Pie Run

Friday 11th August was also a soggy affair but well attended by the running community.  The following summary of income/outgoings shows that a healthy profit was made.

Some costs cover both the Festive Five in January and the Pie Run.  The profits were agreed to be split between Julie Cross’ LEJOG charity The Prince’s Trust and the Friends of Fladbury.  It was agreed by all present that we would contribute £400 to The Prince’s Trust. 


  • Prince’s Trust cheque will be given to Julie asap.
  • JC to keep cash entries on the night to cover Tesco, Race Licence.
  • LB to be given cheque for Medals / Lanyards
  • Fladbury Pies and Sausages to be given cheque for pies
  • First Responders to be given cheque for first aid cover.

All to note that it was agreed that the Fladbury Festive Five will be Sun January 7th 2018.

Fladbury Fete – 16th September

We reviewed the plans for the Fladbury fete on 16th September.  Action items were agreed and will be followed up.

Any other business

Christmas tree will be put up on either Saturday December 2nd or Sunday Decembre 3rd. The lights will be switched on Sunday December 3rd.

Carol singing was agreed as Thursday 21st December but may now change to Tuesday 19th or Wednesday 20th.

Action: Jane Bugg to confirm date

Next meeting  – to be arranged

Friends of Fladbury Minutes

18th July 2017 @ The Chequers 8pm


 Jane Bugg, Alice Jennings, Louise Bugg


Robert Guy, Ian Southcott, Steve Curtis, Caroline Curtis

Minutes from last meeting

The minutes from the last meeting were reviewed and agreed by the attendees.

Lou commented that the fold away football nets have been found – in the room at the top of the stairs down to the paddle club.

Treasurer’s Report

Balance on bank account dated 12th July is £1358.56.

Action: To be confirmed by Robert – has £100 been paid to First Responders?

Action: Lou to write to the Walkabout Committee to request for some of the walkabout funds. This would help us to ensure we can continue to support Pool Garden and Fladbury Fete.

Funding requests

No new funding requests have been received but we still need to action Fladbury Cricket Club request.

Action:  Robert / Ian to ensure that cheque provided to Cricket Club on receipt of funding request form. £200 agreed at the last meeting.

Update and action plan for Pool Garden

Thanks to Robert and Ian who have worked to resolve the replacement of the old basket swing which broke some time ago.  Robert has agreed with Playquest, the manufacturer of the original swing, that the basket swing is replaced with a 4 post model.  This is at a very much reduced cost of approximately £1300 including vat.  The installation date is 24th July 2017. 

Action: Robert and Ian to complete paperwork with Ian and make payment arrangements.

In addition, some maintenance work needs to be carried out as per the ROSPA report.

Action:  Lou to follow up with Ian once new equipment is installed. 

Village Events

Paddle Club Party now Friday 21st July from 4.30pm. Update after meeting:  It was wet but quite a few attended and enjoyed it! : Lou to send thank you to Cricket Club for loan of the BBQ.

Fladbury Pie Run – Friday 18th August – Julie and Lou are organising.  The funds raised will be split between Julie’s Lands End to John O’Groats charity The Princes Trust and Friends of Fladbury.   Help will be required marshalling and on the BBQ.  Julie/Lou will be in touch!

Fladbury Fete – Saturday 16th September

  • Dog show – Lisa has confirmed
  • Archery – Lou to contact Aztec
  • Wacky Races – Alice
  • Feature event – Alice to look into llamas…
  • Tennis Club – Lou to follow up with Paul her neighbour as they may want to do something on the day
  • Competition – agreed that we would have a Cake Competition only this year. Free Entry. Under 16 prize and 16+ prize.  £10 prize for each and a winners sash. 
  • Stalls – Jane to take bookings.
  • Music – Lou to check availability of Jenny Curtis’ band
  • Marquee – Jane to check availability of Charlton’s marquee
  • Bar – Lou to check if Robert able to organise and run. Let’s get a licence this year.
  • Pig Roast – Lou to check Geoff / Ian able to organise and run.
  • Raffle – Jane to check that Louise and Diana happy to run this. Prizes from stall holders in the main.
  • Bouncy Castle – Lou to check if Fladbury PTA will run this.
  • Tea & Cakes – Jane to check if Church ladies or Llwellyn Close residents will run this.
  • Ice Cream man – Jane to book Cliff.
  • Banners – Lou to get new banners ordered.

Any other business

Next meeting – Thursday 7th September 2017 : The Chequers 8pm

Friends of Fladbury Minutes

2nd May 2017 @ The Chequers 8pm


 Jane Bugg, Ian Southcott, Alice Jennings, Steve Curtis, Robert Guy, Louise Bugg, Mark Maddison.


 Geoff Mills, Caroline Curtis

Minutes from last meeting

The minutes were approved by the committee (Proposed by Julie, seconded by Lou)

Treasurer’s Report

There have not been many transactions on the account and  the current bank balance is £1430.52.

There are some outstanding payments to be made – £12 to village hall for Christmas party, £tbc to Julie for Festive Five expenses, £100 to First responders (tbc).   Action: Robert and Julie to follow up

Funding requests

Ian presented a request from the Cricket Club for help in covering their wicket. The cost is £600 of which they have £200 of their own funds.   It was agreed that Friends of Fladbury would provide £200 funding and hopefully the Parish Council can provide the other £200. (Proposed by Lou, seconded by Ian)

Action: Ian to let Cricket Club know and Robert to provide cheque.

Action: Jane to put a note in the Fladbury Flyer to remind people that they can apply for funds from the Friends of Fladbury.

Update and action plan for Pool Garden

Robert reported the discussion he has had with the owner of HFN regarding the failed basket swing and the RoSPA report.  The owner said that the basket swing had failed as a result of the talanised timber rotting at the base.   The defects detected in the latest RoSPA report were perceived by HFN as expected wear and tear.   There was a long discussion with all agreeing that the response from HFN has been disappointing.   However, we all agreed that we must move forward to resolve the situation.


1.Mark Maddison to remove the fallen timber from the playground because it is a hazard. This will be stored at his home for any future inspection.

2.Robert and Ian to meet with HFN and to request – a quote for the basket swing to be replaced (with a different design which is more stable) and a separate quote to address the defects on the RoSPA report. 

3.If Robert provides Steve with the name of the supplier of the basket swing equipment he will call them to find out if they would have expected the timber to fail after 5 years.

4.Lou to find alternative quotes for the installation of a replacement basket swing and completion of maintenance work.

Village Events

Regatta Saturday 20th May – Action:  All to spread the word – Lou (Facebook), Alice (Email)

Walkabout 8/9th July – Action:  Julie to ask if Guides can help with teas at Curtis’  Lou to ask her children.

Paddle Club Party  Friday 14th July from 4.30pm – Action: After the Regatta we will need posters and start spreading the word. Jane to feature in the Fladbury Flyer. Lou & Dave to plan bbq.

Fete – Saturday 16th September – Action: Alice to check dog show possible. Alice to look into wacky races!  Lou to check with Aztec and make sure playing field is available.

Any other business

Robert requested that new football nets are purchased for village use on the playing field.  All agreed this was a good idea and would be an asset.

Action: Robert to get quotes and look into possibly securing them on brackets on the wall at the back of the pavilion.

Next meeting

Suggest Monday 10th July so that we can discuss the Paddle Club Party and the Fete.

Friends of Fladbury Meeting 18th January 2107

Present: Jane Bugg, Lou Bugg, Alice Jennings, Andy Train

Apologies: Steve and Caroline Curtis, Robert Guy, Ian Southcott, Geoff Mills

Minutes of the last meeting were approved.

Christmas Tree: Letter from Second Chance thanking us for the £130 donation.

Thanks to Lou was noted for organising the removal of the tree.

Christmas Disco was very popular and made £53.56 (This is actually £41.56 as I had forgotten to pay for the hall)

[ACTION] Jane to put the collection amount into the flyer.

Treasurers report

Current Balance 12/1/17 £2197.45. After cleared cheques this is likely to be a balance of around £1500.

Festive Five

Very successful this year with 161 runners, EVG were very hospitable and we are very grateful. Timing chips made a big difference, an amazing team marking the course the previous day. Notes for next year: Make sure marshals have clippers or scissors to collect the signs after the end of the run.  Marshals should be warning that runners are coming rather than shutting footpaths. Could we get the community police officer to shut the road? Huge thanks to all the organisers, marshals, paramedics, tea makers and the community for their support.

£1792.60 income profit of about £1000.

Jane has a very comprehensive list of things we need for teas and coffees for next year.

[ACTION] Julie to send press release to Jane.

Tea and Coffee

Refreshment stores are now kept in the village hall.

Dates for the year

Regatta – 20th May

Walkabout – 8/9th July

Fete – 16th September

Plans for the year

Regatta  – try to make more of this?

Paddle Club Party  – Friday 14th July from 4.30pm. Come and see what the paddle club has to offer and have a go in a canoe, SUP, bell boat, etc. BBQ and raffle.

Funding requests

Fladbury Cricket Club – Required to cover their wicket. Asked to put in a formal request.


Pool garden – HFN have agreed to replace the pole free of charge but no date has been set yet.

[ACTION] Robert to follow up with HFN

Next meeting: Proposing the 26th April at 8pm in the Chequers

Friends of Fladbury AGM Minutes

23 November 2016, The Chequers, Fladbury

Attendees:: Andy Train, Julie Cross, Robert Guy, Caroline Curtis, Steve Curtis, Ian Southcott, Lou Bugg, Jane Bugg, Alice Jennings

  1. Apologies: Geoff Mills

2.Approval of last AGM  minutes

The date was incorrect on the minutes. This has now been changed.  Minutes were approved.

3.Summary from Roving Chairs

Since the last AGM we have held a number of events in the village including –

  • September Fete 20 15
  • Fladbury Festive Five
  • Christmas Tree and Carol singing
  • Queen’s Birthday Celebration
  • September Fete 2016

As a result we have been able to make some significant donations including –

  • Worcestershire Breast Unit Centre
  • Brownies
  • Fladbury CE First School
  • Fladbury Village Hall

The committee congratulated themselves on donating over £2k to good causes. We should  let people know this at the next opportunity.

4.Treasurer’s Report

The treasurer reported the following accounts.

NOV 15-NOV 16 
FESTIVE 5 20161,613.40
NOV 15-NOV 16 
WYCH DC90.00
1st Responders150.00
Worcester Breast Cancer Unit750.00
Fladbury Brownies172.50
Donation to Fladbury Church100.00
Fladbury School100.00
Fladbury Village Hall1,000.00
Bank Balance (net of F5 cont.)587.20

5.Review of Friends of Fladbury Constitution

All attendees read the constitution and agreed that it is still relevant to the current management of the Friends of Fladbury.

6.Appointments of Committee

The following persons were nominated and seconded to take on the following positions within the Friends of Fladbury –

Chairperson: Louise Bugg

Treasurer:  Robert Guy

Secretary:  Roving (all committee members to take turns)

Committee members: Geoff Mills, Andy Train, Julie Cross, Caroline Curtis, Steve Curtis, Ian Southcott, Jane Bugg, Alice Jennings


The committee agreed that we should give thanks to Lou who has kept things moving along and to Alice for Mail Chimp management.

AGM Meeting Closed 20.38

Friends of Fladbury General Meeting Minutes

1.Approval of minutes from last meeting

Meeting minutes approved.

1.Christmas plans

Christmas Tree

We need to purchase new lights for the Christmas tree.

Action: Steve Curtis will try to get outdoor lights online.

Tree to be erected on Sunday morning.

Action:  All to meet at the Orchard at 10am

Switching the lights on The Anchor at 5pm. Drinks in the pub afterwards.

Action: Lou to put up an event on Facebook, Alice to send a Mail Chimp event.

New people in the village will be asked to turn on the lights.

Jane to ask the vicar to bless the tree.

Carol Singing around the tree

Wed 21st December 6pm

Mulled wine and mince pies in the pub.

Music  from Penny Wagner and the Jones

Action: Lou to put up an event on Facebook, Alice to send a Mail Chimp event.

Bucket collection for St Paul’s Hostel

Sat 17th December Family Christmas Disco 4-5.30pm

Age 12 and under

£2.50 children

Donation from adults

Action: Steve and Caroline to check if their daughter has disco lights

Andy to ask if Ali can judge the kids dancing

2.Fladbury Festive Five

Plans are progressing. Julie as Race Director and Lou as her helper.

We have over 70 runners already.

Allan Morris homes (Tim Osborne) has sponsored the race again £100.

We need helpers for tea and cakes and marshals.

3.Funding requests

Non received.


  • Pool Garden – Ian has spoken to them and is going to chase them up.

Action: Robert will speak to them as he has a personal contact

  • 9.15 am Thursday morning keep fit in the village hall from January 2017
  • Table tennis table for the village hall

Action: Jane to look into costs

Date of next meeting: 18th January 2017 8pm The Chequers

Friends of Fladbury Meeting

28 September 2016 8pm
The Chequers

Attendees – Jane Bugg, Robert Guy and Roving Chair – Lou Bugg, Andy Train, Alice Jennings , Ian Southcott

Apologies- Julie Cross, Geoff Mills, Caroline Curtis, Steve Curtis

Minutes from the last meeting were reviewed and approved

Fete Wrap up

The fete was a happy occasion which made a good profit of just under £500 which will be donated to the Village Hall for their new kitchen facility. See income and expenses below.

The Farm Animal Sanctuary received a donation of £100 as thanks for judging our Dog Show.

The Church received a donation of £100 as thanks for the ladies serving teas.

Fladbury School made over £50 on the bouncy castle.

We discussed what went well

-Live music


-Help before and at the end

-Dog show brought in more people

-Starting earlier

-Raffle – stall holders all donated

And what didn’t go so well

-Layout – need to bring everyone in

-More stalls

-Bar (possibly Pimms van or our own bar next year)


Could try races

Action: Lou to complete the thank you letters

Action: Robert to bank the money, check the figures and issue cheques

Treasurers Report

Our current balance including the returned £160 float from the Fete is £1097.15.

With the fete profit the balance will be around £1600.

Funding Requests

The village hall has written to Friends of Fladbury to request £1000 donation. All agreed that based on the funds raised from the Fete £1000 could be donated.

Action: Cheque to be written.

Action: Jane to complete form

Festive Five Jan 8th 2017

  • Date has been checked with EVG
  • We will fundraise for Friends of Fladbury to support projects /groups in the village.
  • Assumption is that Julie will be Race Director with Lou as Assistant.
  • Alice agreed she will manage the teas but we need to help her find helpers
  • We need a Chief Marshall and a call for marshalls
  • Action: Lou to inform previous entrants.
  • Action: Lou to contact Tim Osborne to see if they are willing to sponsor the race again
  • Action: All to try to get raffle prizes
    • Fladbury Pies & Sausages
    • Ocky Sports Massage
    • Craycombe
    • Pello Bonito
  • Action: Lou to look into possibility of a Fladbury run group for those who want help with training.

Other Business

  1. We are late in having our AGM so date set for Wednesday 23 November2016 The Chequers meeting room

Action: Jane to publicise in Fladbury Flyer

Action: Lou to put on the website and facebook

  1. Playground needs some attention following the rotten post falling. 

Action: Ian will chase up HFN 

3.Exercise Equipment for the field

Ian asked if this was still in progress.  No progress has been made and there was a general feeling that the

requirement for the exercise equipment on the field is not a priority.

  1. Mail Chimp mailing list

Action: Andy will try and update over the winter

  1. Xmas Tree

Christmas Tree to be erected 26th November – in the morning, drinks in pub afterwards.  We will need a “heavy gang” for this as usual

Lights switch on Advent Sunday 27th November 6pm

Carols around the Xmas tree – Wednesday 21st 6pm

Action:  Steve  – can you help transport the Xmas trees (one for green and one for the church) on your trailer? 

NEXT MEETING :  Wednesday 23 November2016  The Chequers meeting room after the AGM.

Friends of Fladbury Meeting

Wednesday 18th August 2016 at the Chequers

Attendees – Jane Bugg, Caroline Curtis, Steve Curtis, Ian Southcott,  Robert Guy and Roving Chair – Lou Bugg

Apologies- Julie Cross, Andy Train, Geoff Mills, Alice Jennings

Minutes from the last meeting were reviewed with the following comments

  • Robert is still following up with Rob Farr who has offered some new football posts for the field
  • Pool Garden: Parish Council is working with HFN on the issues with the basket swing.

Treasurers Report

The current balance in the account is still £1,400.

Funding Requests

  • The funding request for the School for a picnic bench was approved.  Action: Cheque to be written and handed to Alice. Now done
  • The village hall has written to Friends of Fladbury to request £1000 donation. All agreed that £500 could be provided initially and then £500 once some further fundraising is completed. Action: Cheque to be written.

Proposed fundraiser – October 15th in the Village Hall :  Dress up disco night – Mamma Mia theme.  Ken Skillern booked.

Fete 17th September

Timing this year will be 1-4pm to catch the lunchtime and tea time trade.

  • Band – Lyrical Lottery £200 confirmed
  • Dog Show – Lisa Cole to coordinate
  • Stalls  – Jane to coordinate
  • Bar – The Chequers – Robert to coordinate
  • Archery – booked by Lou (Aztec)
  • Bouncy castle – booked by Lou (Aztec)
  • Reptiles – booked by Jane
  • Teas – Jane to coordinate with Church ladies
  • Pig roast  – to be supplied by Fladbury pies– Ian to find parish council volunteers
  • Making & Baking competition – Moira coordinating the cakes, Diana Brown coordinating the miniature garden, Need someone to coordinate the make/grown
  • Skittles – Lou to get helpers
  • PTA 
  • Brownies & Cubs – Julie to ask
  • Worcestershire Wildlife trust – Julie to ask

Festive Five 2017 – proposed date is Sunday 8th Jan – please put it in your diaries!

Need to get in the running diary and check if clashes with other events?

Next meeting: Wednesday 28th September 2016 8pm Chequers. Roving chair tbc

Friends of Fladbury Meeting

Wednesday 13th July 2016 at the Chequers

Attendees –  Julie Cross,  Jane Bugg, Caroline Curtis, Lou Bugg and Roving Chair – Robert Guy

Apologies- Steve Curtis, Andy Train, Ian Southcott, Geoff Mills, Alice Jennings

Minutes from the last meeting were reviewed with the following comments

  • Robert to follow up with Rob Farr who has offered some new football posts for the field
  • Pool Garden: A new umbrella has been donated. Lou received a quote for the new bumper for the basket swing from HFN who originally supplied it.  Alice subsequently found a cheaper price elsewhere.  Note: since the meeting there is a further problem with the basket swing which is being addressed.
  • No progress on the exercise equipment for the field.
  • Despite the weather the Queen’s Birthday celebration was a success.

Treasurers Report

The current balance in the account is £1,400.

Funding Requests

  • Alice has provided a funding request form for Fladbury First School Action: to be reviewed by the friends (see attached)
  • Jane confirmed that the village hall will request funding. All agreed that we should try to contribute £1000.  £500 is available in current funds but we would need to do a fundraising event to raise the rest.
  • Proposed fundraiser – October 15th in the Village Hall :  Mamma Mia Dress up night.   I have emailed Ken who does the Pinvin discos to see if he is available.

Fete 17th September

It’s disappointing that Wychavon cannot provide the activities but we agreed to go ahead despite this.  We thought we would try to have an Eco theme this year.

  • Band – Lyrical Lottery £200
  • Dog Show – Lisa Cole to coordinate
  • Stalls  – Jane to coordinate
  • Bar – The Chequers
  • Climbing Wall
  • Teas
  • Pig roast 
  • Making & Baking competition  – Lou to ask Moira to coordinate
  • Skittles – Lou to ask Lee
  • PTA 
  • Brownies & Cubs – Julie to ask
  • Worcestershire Wildlife trust – Julie to ask

Festive Five 2017 – proposed date is Sunday 8th Jan – please put it in your diaries!

Next meeting: Wednesday 17th August 2016 8pm Chequers. 

Roving chair will be Lou

Friends of Fladbury Meeting : Wednesday 4th May 2016 at the Chequers

Attendees- Jane Bugg, Ian Southcott, Caroline Curtis, Robert Guy, Lou Bugg, Steve Curtis, Andy Train, Alice Jennings, Ann Rickson

Apologies – Julie Cross, Geoff Mills

Minutes of the Last meeting were approved

Key Actions from meeting:

[ACTION] First responders and bananas to be paid.

[ACTION] Julie to ask WBCU to bank it.

[ACTION] £182.50 requested by brownies for archery, and other outdoor activities at camp. This was unanimously agreed and Robert will write a cheque.

[ACTION] School would like to request funding for small benches as the pre-schoolers find standard size too large. An application will be submitted (this is circulated with these minutes)

[ACTION] Evesham & District Music Club – request funding towards a piano. As this is no within our mission to support the residents of Fladbury we have turned down this request. Jane will advise.

[ACTION] It is believed that the portable goals have been stolen from the playing field. Lou to check if the portable goals are still there.

[ACTION] Exercise equipment on field. Ian has been to look and a further visit to assess the best site for any equipment. A further site visit is required. Ian to arrange.

[ACTION] Lou to contact HFN to get a replacement bumper for the basket swing at Pool Garden

[ACTION] Ian to sort out a replacement umbrella or recovering of the original.


Currently struggling for musical entertainment.

Entries are a bit slow and it’s cup final day so the numbers are not as high as previous years. Simon has been asked to do a BBQ

[ACTION] volunteers needed to sell bands from 1-2.30pm.

Queen’s birthday Celebrations

The run Friday has been cancelled as it requires more time commitment than is currently available.

The party is confirmed as a street party on Sunday 12th of June 2016 at 12.30. Bells are going to ring from 12.45 to 1.15.

Tables and chairs will be set up on the road from the green to the. The Chequers and the Anchor will both be providing food, and we will ask villagers to bring a cake. The Chequers will also do an outdoor bar and BBQ.

Anne Rickson – kindly offered bunting, cups of tea from her house, she also has tables. We will try and find tea assistants.

Need to get tables (Chequers have 6-8 trestles), Ann has 2 trestles for her garden which can seat about 50.

[ACTION] Ian to measure the road and work out how many tables and chairs are required.

 [ACTION] Ian to ask the Parish Council if they would contribute to the Queen’s Birthday celebration

[ACTION] Alice to ask Julie if the school would like to Maypole dance

 [ACTION] Lou to purchase a life size cut out of the Queen and Prince Phillip

[ACTION] Request that the fancy dress competition parade around the chantry in the same way as they do at Easter and ask if there could be an adult section too. We will provide prizes for the fancy dress competition. Alice to inform Fiona from the PTFA.

[ACTION] Arrange a working party for 10am on the morning of the 12th and clean up at 5pm

 [ACTION] Jane to ask Simon to do a curry and chips

[ACTION] Steve and Caroline’s daughter Jenny will be asked to provide music.


[ACTION] Alice to ask Lisa again if she is able to do the dog show

[ACTION] Steve to chase Wychavon to find out what they are able to contribute.

[ACTION] Jane to ask stall holders at the walkabout if they are interested

Next meeting 13th July 8pm Chequers Robert to chair

Friends of Fladbury Meeting

Wednesday 20 Jan 2016 at the Chequers

Attendees – Alice Jennings Louise Bugg, Jane Bugg, Caroline Curtis, Ian Southcott, Geoff Mills, Andy Train

Roving Chair – Julie Cross

Apologies- Ian Southcott, Steve Curtis

Matters Arising

  • POOL GARDEN – Speak to Sue Poutney in Spring, organise a 5 year party?
  • ONLINE BANKING – Robert has forms, need to be signed.
  • ELECTRICITY ON GREEN – £472.22 cheque to be given to Ian Southcott to pay for part of the costs.
  • FETE – Steve Curtis requested that Wychavon provide same services as last year.
  • CHRISTMAS TREE – to be cut up and taken to the tip.  Lou and Julie will take to tip between them.  Thanks to the Orchard for the tree.  Since the meeting this has been moved by Simon the Pieman (what a star!)
  • SPORTS EQUIPMENT – Andy’s suggestion is that parallel bars, dips, chins, incline bench. Action: Andy and Ed to progress.
  • MAIL CHIMP – Andy to review list of which roads we have collected emails for and will collect the rest.  Agreed that we will include details of other events in Friends of Fladbury in our mailings but not send out separate emails on behalf of other village groups.  

Meeting minutes


  • Run was a great success. Thanks to all those who helped.
  • 169 ran out of 200 people who entered online.  Made a massive difference having online entry system.
  • Jane to thank everyone for spot prizes.
  • Lou to send letter to Tim Osborne to thank him.
  • Need to change the age groups next time.
  • EVG have asked if we would like to do a summer run.

Action: All agreed good idea and need to look for June date.

Julie to contact Worcester Breast Unit contact to discuss agreed £750 contribution. Robert to get a giant cheque which can be presented.

WYCH DC£90.00
RUNNER FEES£2,122.00


The current bank balance is £2890.83

£472.22.has been committed to getting the electricity sorted on the village green so that it can be used for events and the village Christmas tree lights.

£750 committed to the Worcester Breast Unit Campaign

Fladbury Players and Brownies have requested funds.  To be progressed.

QUEEN’s 90th Birthday

This year is the Queen’s 90th birthday and there will be a weekend of celebrations from 10-12 June. The committee suggested that we have a street party stretching from the Anchor to the Chequers on 12th June.

Pubs are happy to have event. Suggested that we have bands / entertainments outside both pubs Action: Need to speak to the residents who live in Chequers Lane and The Chantry. Who?

Fladbury Regatta

The regatta is on 21st May this year.  The Friends of Fladbury offered to help on the day to manage the process of issuing bands to paddlers.  Action: Andy to decide how he wants to manage this year.

NEXT MEETING will be Wed 2nd March at 8pm in the Chequers. Our roving chair will be Lou Bugg

Friends of Fladbury Meeting

Wednesday 4th November 2015 at the Chequers

Attendees – Louise Bugg, Jane Bugg, Caroline Curtis, Steve Curtis,  Ian Southcott, Geoff Mills, Andy Train

Roving Chair – Robert Guy

Apologies Alice Jennings

Meeting minutes


A new parasol was purchased this year which will be stored by Ian Southcott over the winter.

Action:  Lou to ask Alice and Lisa if they can get some input from current users to find out if any further enhancements are required.


The current bank balance is £1657.01.  Approx £500 has been committed to getting the electricity sorted on the village green so that it can be used for events and the village Christmas tree lights.

                Robert has agreed to continue to look after the finances

Action: online banking to be set up by Lou & Susan.


A summary of the income and expenses from the Fladbury Fete held in September are provided below.

We made a small profit of £196.05.  It was agreed by all that the event was well received and should be repeated next year.  The date for next year will be 17th September.  We all agreed that the key items to secure are the Dog Show and the Wychavon activities as these are the key attractions.  Robert has asked the Chequers to provide a beer tent in which we could sell Simon’s pies also.

Action: Steve Curtis to speak to Wychavon.  Lou to speak to Lisa re: Dog Show.


Western Power are installing electricity on the green on 24th November. The tree will come from The Fladbury Community Orchard again his year and will be collected on Saturday 28th November.

On Sunday 29th November at 5pm the lights will be switched on by Louise Craske and Valerie Warren from the Fladbury Community Orchard committee. 

On 22nd December there will be carol singing around the tree followed by mince pies and mulled wine in The Anchor. A collection will be done for St Paul’s Hostel. 


A heavy gang to meet at 13.30pm on 8th November to get the base, pick up the tree and erect it on the green.

Ian will sort the lights before this and ask John Foley if he can help transport the tree.

 Andy Train will ask if Peter Wagner can organise the music for the carol singing.  Jane Bugg will organise the mince pies.


Geoff has purchased 3 big bags of bulbs which will be planted on Sunday 15th November. 

Jane Bugg will promote this at the Charity Card fair on the 14th November selling some bags of bulbs for locals to plant in their front gardens.

Action: All meet at 15th November at 10am on the village green.  Lou Bugg to ask Alice Jennings to send an email to our database.



There was some discussion about a village table tennis table for the village hall. No action agreed.

Ed Cross has proposed some timber training equipment for the field. 

Action: Andy Train, Ed Cross, Ian Southcott to meet to discuss what equipment would be best and where it would be best placed on the field.


We have established the mailing list and Alice has been regularly sending out emails.

Action: Andy Train to find out how many users we have and how we can increase the coverage.

QUEEN’s 90th Birthday

Next year is the Queen’s 90th birthday and there will be a weekend of celebrations from 10-12 June. The committee suggested that we have a street party stretching from the Anchor to the Chequers.

To be discussed again at the next meeting.


Julie and Lou would like to do the race again this year.  Sunday 3rd January 2016 was proposed.

It was agreed that it would be good to raise money for a specific cause, the Worcester Breast Cancer Unit.


Julie to check with Roly Holt to find out if EVG facility is available on the 3rd January 2016
A separate sub-committee will be created to manage the event if it goes ahead.

NEXT MEETING will be 20th January at 8pm in the Chequers. Our roving chair will be Julie Cross.

Friends of Fladbury Meeting

Tuesday 11 August 2015 at the Chequers


Louise Bugg, Jane Bugg, Caroline Curtis, Steve Curtis,  Ian Southcott, Geoff Mills


Sandy Insall, Lisa Cole, Alice Jennings, Robert Guy

Meeting minutes


The main topic of conversation was the Fladbury Fete which is planned for 19th February.Most attractions are in place however Lisa is no longer available to organise the Dog Show. 

Action: Jane to speak to person who did the Cropthorne Walkabout dog show.  Lou to ask Lisa if she can point us in the direction of an alternative organiser.

Caroline and Steve, Ian and possibly Geoff are also not available on the day making Friends of Fladbury resources scarce for the day. 

Action: Ian to look for a stand in for the pig roast.  Lou to speak to Robet, Alice and Julie on their return from holiday to see if they are free on the day to help with set up, managing elements of the event and clear up.

Other actions:

Steve to find out if Wychavon are providing face painting

Once the issue of resources and dog show are resolved we need to work quickly on communication and finalisign the attraction.


Ed Cross has proposed some timber training equipment for the field.  Ed is going to meet with Andy Train to discuss what equipment may be most appropriate for his athletes.

Action: Ian and Geoff to work on where they would be best positioned on the field.


There will be an official opening of the path on Saturday 29th August at 10am


Action: Geoff to purchase some bulbs for planting


Action: Geoff to work towards getting the footpath notice board updated


An electricity socket on the green is being installed. There is a cost involved which Ian suggested might be shared between the Walkabout, Friends of Fladbury funds and Parish Council

Friends of Fladbury AGM

21 April 2015 at the Chequers


Julie Cross, Robert Guy, Caroline Curtis, Steve Curtis, Sandy Insall, Ian Southcott, Geoff Mills, Lou Bugg, Jane Bugg,


Andy Train, Lisa Cole, Alice Jennings

Meeting minutes

Last year AGM minutes were agreed, proposed and seconded.

Chairman’s Report – Julie Cross

“There have been various events over the year which FOF have organised or helped out at including

The Regatta, the Walkabout ( Alice kindly coordinated scarecrows) , two Quizzes and the fete. All went well, and another fete is planned this year in September.

Once again FOF coordinated the tree lights ( thanks to Jane, Ian et al) suggestion is to investigate something more permanent for 2015.

Organisations helped include the Brownies, the Village Hall and the church.

I am particularly excited that the Jubillee walk is becoming a reality- although driven forward by the Parish Council it was originally Alice’s idea to call it such.

Upcoming events include the regatta and fete. A process has been set I place to collect a list of e-mail addresses for circulation .”

Tresurer’s Report

£1635 balance in the bank. 

Jane gave additional quiz ticket money £40.00 from the butchers.

Brownies have completed a form requesting a donation of £130.00

Agreed that we would check if any work needs to be done in Pool Garden. Parish Council cover maintenance.

Action: Julie to speak to Lisa and to Sue Poultney.


Julie Cross will be standing down after 3 years. Thank you to Julie for doing a great job. All agreed that we would have a roving Chair.  One person nominated to chair the next meeting – arrange time, send an agenda.

Lou Bugg was voted in as secretary

Robert Guy to remain Treasurer

Action: Lou to review the constitution to see if there are any implications of change of Chair position.

Robert to pull together a list of receipts and expenditure for the next meeting.

The AGM closed at 8.30pm

Friends of Fladbury Normal Meeting

Mail Chimp

  • We have had some success in collecting email addresses.
  • There is some collection still to do. Sandy very generously agreed to collect Butt Furlong for Lou
  • Lou agreed to enter all the addresses into a spreadsheet that we already have asap so they can be used for a mailing for the Regatta.


  • Scarecrows – Julie to check that Alice is happy to do the workshop to make the scarecrows.
  • May 6th is the next Walkabout meeting.
  • June flyer deadline is the middle of May – need to put information.

Fete – 19th September

  • Wychavon agreed to come again.
  • Arran coming with snakes
  • Dog show (Need to check Lisa is happy to arrange again)
  • Lou to email school to see if the children want to come and do some maypole dancing.
  • Eve Meusz is willing do some music for a small donation. Jane to speak to Eve.
  • Robert agreed to do some commentating.
  • Small Beer/Cider tent – Jane to ask Simon pub man
  • Jane to speak to Alice re: competiton this year.
  • Teas – Jane to ask if Church can do the cakes
  • Maybe add a Tombola – Floozies Julie to speak
  • Stalls – Lou to ask Alice if she can contact stall holders from last year.
  • Bouncy Castle – Lou to book
  • Display at fete to show what Friends have done


  • Music – Lou to speak to Andy to see if he wants The Harts to come.
  • Food – Simon coming to do the bbq.


  • Geoff to get some more bulbs.
  • Fladbury Heritage – there have been exploratory discussions regarding setting up an organisation to protect the historic assets of the village– Ian, Geoff, Mike Izod.  Walkabout funds would go to this organisation.
  • Lou to get a quote for an outdoor table tennis table for the field

Next meeting: Tuesday 23rd June.  The Chequers.  Roving Chair Jane Bugg (Robert will do the one after that)